Tasks: AI-Powered Kanban for Meeting Action Items

Most action items are forgotten within minutes of being discussed. Studies show up to 80% of meeting information fades within 24 hours. Optiverse Tasks solves this by giving you a Kanban board built directly into the Desktop App that captures commitments the moment they're made.

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How Tasks Works

• Open Tasks during or after any meeting
• Add tasks manually as they come up in conversation
• When Capture is running, the AI automatically suggests tasks based on what's being discussed
• Organize tasks by status: To Do, In Progress, Done
• Assign owners and deadlines on the spot
• Tasks sync with Optiverse Boards and can be pushed to external tools

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Quick Add: Ctrl+Space to Create a Task Instantly

Press Ctrl+Space anywhere and the quick-add panel appears:

From here you can set a title, add a note, break it into subtasks, and assign a priority (P1–P4) — all without leaving your current workflow.

Dictate Tasks with Flow for Automatic Subtask Parsing

Here's where it gets powerful: combine Tasks with Flow. Instead of typing, activate Flow and speak your task naturally. The AI parses your dictation and automatically structures it:

• Speak: "Prepare the client proposal — include the pricing table, add case studies from last quarter, and get sign-off from marketing by Friday"
• Tasks creates the main task "Prepare the client proposal" and automatically generates three subtasks:
  1. Include the pricing table
  2. Add case studies from last quarter
  3. Get sign-off from marketing by Friday

No manual splitting required. Just speak your mind, and Tasks structures it for you.

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AI-Powered Task Generation

Tasks leverages the same intelligence behind Optiverse's action item extraction:

1. During a meeting (when Capture is active), the AI listens to the conversation
2. It identifies action items, commitments, and next steps as they're discussed
3. Suggested tasks appear in your board with titles and descriptions pre-filled
4. You verify and confirm each task with one click (human-in-the-loop ensures accuracy)
5. Confirmed tasks are added to your Kanban board instantly

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Manual and Static Modes

Tasks is also a fully capable standalone task manager:

• Add, edit, reorder, and delete tasks manually
• Use it as a traditional Kanban board without any AI features
• Organize tasks from any source (not just meetings)
• Track personal to-do items alongside meeting-generated tasks

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Integration with Optiverse Boards

Tasks created in the Desktop App sync with Optiverse Boards in the web app. From there, they can be:

• Synced to external tools (Notion, Jira, Asana, Linear, and more via 5000+ integrations)
• Shared with team members
• Linked back to the meeting where they originated
• Tracked across projects and deadlines

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The Full Workflow: Capture + Tasks

The real power emerges when Capture and Tasks work together:

1. Capture transcribes your meeting in real time (invisible to other participants)
2. Tasks automatically suggests action items as they're discussed
3. You confirm with one click — building your task board live during the meeting
4. After the meeting, use Flow to dictate follow-up emails or CRM updates

No more writing a list after the meeting trying to remember what was agreed.

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Get Early Access

Optiverse Desktop is currently in beta for both macOS and Windows. Tasks, along with Capture and Flow, is available to early access users.

Request Beta Access

Join the waitlist to get Optiverse Desktop on your Mac or Windows machine. Never lose an action item from a meeting again.